Reader Ricky (/xxxxxxx) is also an enthusiast of minimalism by digitising as much as possible, from music to bank statements. In a comment to my post on XXXXXX he raises the interesting topic of protecting digital assets. Opponents of relying too much on computerised records often point to the possibility of losing all the data; yet often these same people rely entirely on filing cabinets stuffed with paper and, in extreme cases, carry their life around with them in the form of a giant Filofax. Who, I wonder, is taking the greatest risk?
Digitisation in the interests of minimalism is actually bar far the safer method of archiving, provided you know what you are doing and take basic precautions. There are three main threats to digital records: failure or corruption of storage media, theft and, lastly, loss through disaster such as fire, flood or magnetic interference from alien spaceships. We can't do much about the latter, but the other threats are easily managed.
Backup of data is crucial, of course - not just once but in several places. I use a Time Machine backup, plus an incremental backup on an external portable disk (which travels with me) and, to make absolutely sure, an incremental backup on a Drobo system. Next comes off-site backup. I cover this in two ways. First, is an incremental backup on an external disk which I leave with friends. Every week I connect it and perform an automatic backup.
I'm grateful to Engadget and Michael Gartenberg for reminding me that we've just passed the tenth anniversary of Windows Mobile. Microsoft introduced the new OS on 19 April 2000 in New York and set the scene for the PDA (personal digital assistant) for at least the next seven years, until the iPhone changed the world. Since then it's been a downward slippery path for WM, although Microsoft is now putting its efforts into Windows Phone 7 and early reports look promising.
I remember all this distinctly because I was front of the queue for one of the original Compaq iPAQs. It was a great device, I thought at the time, and the answer to my dreams of portable computing. It had a very nifty dock for the desk and it could be equipped with a variety of plastic sleeves--a bit like today's iPhone battery cases--that offered expansion facilities such as PCMCIA and Compact Flash cards.
Later models of the iPAQ including phone capabilities and was wedded to one of these for a whole year. It wasn't the most wieldy of phones, of course, but it made a good stab at doing the sort of PIM and communications tasks we now take for granted in the iPhone. But I remember it mostly for a very expensive incident when I had stowed the phone in the pannier of my motorcycle for a 200-mile trip. For some unfathomable reason vibration caused the phone repeatedly to dial the last number called. This number, unfortunately, was on the other side of Europe and I subsequently received an eye-watering phone bill. They say we live and learn....
I was loyal to Windows Mobile until two years ago when I finally gave in to pressure from the iPhone. Later PDA/phones such as the Treo 750 were a great improvement on the earlier devices, had a good keyboard and were pretty svelte. But synchronisation, particularly with Mac, was never super smooth.
The original Windows Mobile and the iPAQ, HP Jornado and Casio, represented a huge step forward in 2000. For the first time it was possible to have your office in your pocket. Now we have the whole world in our pocket.
by Paul W. Evans
Thirty years ago today MacOldie Corporation acquired its very first computer. The Tandy (Radio Shack) TRS80 had 8KB of RAM and a cassette input device. Hopes were cherished that this rather neat little box would handle all the MacOldie Corp. accounts, compose and print letters and reports and even make the tea.
Such hopes were very soon dashed, not surprisingly with 20:20 hindsight, and the little computer proved utterly useless for business purposes, although it was well regarded by the hobbyist and still has a strong following. It languished in the cupboard and an electronic single-line display typewriter was purchased from Olivetti. This had a fiendlishly difficult method of viewing and correcting documents and proved to be short lived.
My grandfather, Harry MacOldie, was a great blogger. He wouldn't have recognised the term of course, but he couldn't resist putting pen to paper. Which is strange, considering he was a grocer with a relatively limited education. He had a good turn of phrase and I would consider him to be a good writer. Maybe this is where I get my writing enthusiasm from. I was a journalist, so I suppose that helps. Grandpa was a fanatical cyclist, stalwart of the Wigan CTC (Cyclists' Touring Club) and an inveterate jotter. I suppose his Sturmey Archer was akin to my Drobo; and he certainly lost no time in telling the world about his exploits, mostly in north Lancashire, the Lake District or north Cheshire. Unfortunately his world was a bit circumscribed. How he would have loved to have had an internet blog.
I'm an inveterate list maker and I am never happy until I have all my tasks filed away and categorised. As I get older I realise I begin to rely more and more on my reminders and task lists. For new Mac users there's an easy and simple way of keeping track of your tasks built right into iCal. These tasks can be synchronised between computers (for instance by MobileMe) and you can view the lists in Mail. Also, working in Mail, you can create Smart Folders to provide views such as all tasks in a particular calendar or all tasks due today.
If you are a bit more ambitious I would recomment Filemaker Pro's Bento as a way of adding to the rather basic task management capabilities of iCal. The beauty of Bento (apart from the fact that it is a powerful and easy-to-use database in its own right; it's the database for the rest of us) is that it works directly on your iCal tasks data without any need for synchronisation. You can even add fields to your iCal tasks for greater analysis and reporting capabilities. Yet these fields remain in Bento and are not added to the simple items in iCal. Whenever you open Bento they are there.
Bento allows for Smart Groups but with greater customisation of parameters. All in all, it provides a great enhancement and adds great power to the standard iCal offering. I also use Bento for customised databases which are easy to set up--such as an exercise log, a list of books, a packing list. It's really easy to use.
The major drawback of Bento is that there is no iPhone version available. And that's where OmniFocus comes in. It's a very powerful task management system based on the GTD principles of David Allen. GTD is a fascinating concept and needs an item of its own, so watch out for Chapter 2.