Home Workflow Bullet Journalling: A new productivity concept for notebook fans

Bullet Journalling: A new productivity concept for notebook fans

 All you need: Image, Popular Science
All you need: Image, Popular Science

There’s a new productivity concept rapidly gaining popularity as we move into 2017. It started a few years ago but took off last spring. It combines two of my favourite implements — a notebook and a pen — and it is called bullet journaling.

An article in Popular Science by Amy Schellenbaum on December 30 brought the concept to my attention and it is certainly an intriguing idea. Amy explains bullet journalling:

“First of all, the system is totally analog. By that I mean it is done with a notebook (any notebook!) and a pen (or pencil, if you’re one of those people). It’s so simple it’s stupid. It’s so simple it’s brilliant, too.

“The idea first percolated in the brain of a dude named Ryder Carroll, who explains the concept very succinctly in this video [below]. The basic premise is this: you have one book that contains every list, note, and plan in your life. It’s like a planner, except not at all like a planner—because there are no templates and no rules. Because of this, it’s very flexible and low-pressure. It’s nothing more than you can handle; it’s exactly as ambitious or exhaustive as you need at the exact time you are using it.

“The concept hinges on just two “requirements” (they’re not really required, honestly): an index and numbered pages. These elements let you see, at a glance, where to find the exact list you want to refer to—goals for the month, plans for your trip to Bermuda, health insurance reminders, etc.

“Because there are no templates, you can also use this notebook for non-list things, too. You can journal or doodle or hand-letter a quote. You can tape in photos or ticket stubs or receipts.”

Drawn in

I was drawn in initially by the reference to “an index” and “numbered pages”, the twin attributes of my favourite notebooks by Leuchtturm. I’ve written several times about Leuchtturm and I won’t repeat myself here. Serve to say, these German-made notebooks are ideal for bullet journalling.

 Ulysses, one of the best drafting an organisational tools for writers
Ulysses, one of the best drafting an organisational tools for writers

Now I am anything but a Luddite. For my age, I’m pretty clued up on technology and rely on a number of leading applications for my daily workflow. Among them are BusyCal (a replacement for Apple’s Calendar), Airmail (ditto Apple’s Mail), Bear (again ditto, Apple’s Notes), 2Do for project management, and Ulysses for drafting and compiling blog posts. I couldn’t do without a computer and I am not about to place my life inside the covers of a notebook, Leuchtturm or no.

But the handwritten record has many advantages and I have learned to use notebooks as an adjunct to my computerised daily project management. For me, the main motivation is that I love handwriting. I have a thing about notebooks and well-crafted calligraphy. Similarly there’s also something satisfying about book-based handwritten ledgers as a means of keeping financial records. I used to be a past master at the art of manual double-entry bookkeeping but, alas, I now rely on the computerised wonders of Moneydance to look after my affairs. Still, though, I do hanker for the manual days. I think I would have felt quite at home on a high stool at a sloping desk in Dickens’ day.

Return to the past

This desire for methods of the past isn’t just confined to note keeping and bullet journalling. In recent years there has been something of a reaction to digital photography and many younger people have taken to film for the first time — often with an old Leica in their hands. There is just something satisfying about the simplicity and craft associated with analogue photography.

 Typewriters, once supreme, are now an oddity fit for a street entertainer
Typewriters, once supreme, are now an oddity fit for a street entertainer

In the same way, I have an affinity with typewriters. After a third of a century of exclusively using computer keyboards, I hanker after the precision, mechanical involvement and simplicity of a good typewriter. Unfortunately I don’t possess such a machine. I lust after a 1960s Olympia, Hermes or Adler office typewriter (as opposed to portable). In my book these stately and streamlined machines were the pinnacle of mechanical writing. Good ones, typewriters that work as precisely and as efficiently as they did half a century ago, are few and far between. But I will buy if I find the right one.

Notebooks and pens, though, are readily available and there is a growing level of interest in their use. Search the net and blogs on handwriting and note taking are legion, even more prevalent than those on photography.

My love of notebooks isn’t just a matter of nostalgia. A few years ago I realised that I was beginning to hate handwriting because it had become a chore. My previously acceptable italic hand had become jerky and untidy. I found myself gripping the pen in an iron fist, almost to the point of pain. I realised one morning, in a flash of inspiration, that the problem was one of lack of practice. These days there is very little reason to write by hand — the odd personal letter, envelopes for Christmas or birthday cards, filling in forms. Most people hardly ever write a full sentence. Even the pleasure of writing out a cheque is now largely denied us.

 Leuchtturm notebooks with index and numbered pages are the first choice for bullet journalling.
Leuchtturm notebooks with index and numbered pages are the first choice for bullet journalling.

Use it or lose it

I realised that with handwriting, as with most other things, it is a case of use it or lose it. I was rapidly losing it and I decided to do something about it. First though, came the means.

Fountain pens have always been among my favourite objects (add to that cameras and watches for starters) so as a precursor to renewed writing I took new interest in pens. First came the Parker 51, an implement I owned in my teen years and always loved. Then I discovered the cheap and cheerful Lamy Safari. Fitted with a medium italic nib, the £15 Safari has become one of my favourite writing implements. All Lamys write with a consistency and smoothness that baffles me. How can a company get it so right every single time — and at such a bargain price?

 The Kaweco Sport calligraphy set
The Kaweco Sport calligraphy set

Then I was introduced to Kaweco, an obscure and ancient German manufacturer, in the form of a pre-war rubber-barrelled Kaweco Sport at a vintage pen exhibition in Chelsea. Since then I’ve been buying modern Kaweco pens and, on a recent visit to Berlin, managed to capture a neat Kaweco calligraphy set comprising a white Sport and four nibs in different widths. The narrowest 1.1mm italic nib has now become my implement of choice. Kaweco pens are every bit as good as Lamy — and at the same bargain price point — although radically different in concept.

The Kaweco Sport is very short (just four inches) but features a long cap which, when reversed and fitted to the barrel, turns the pen into a full-sized writing implement. It was originally designed for use by sporting types in the days before ballpens had been invented, something to throw in the pocket and not worry about. There is no doubt that owning a pen that pleases is the first step to nirvana.

Since I took to writing in a notebook every day my handwriting has improved. I am not moving as fluently as I did in my youth but I can see gradual improvements. At the moment my fist is relatively untidy but much less jerky than it had become a few years ago. I don’t suppose I will ever regain the fluency of youth but I aim to keep trying.

Good resolutions

I doubt I will ever convert fully to a manual productivity system such as bullet journalling. But I know I will continue to channel my thoughts through the medium of a Lamy or Kaweco into a favourite notebook such as the Leuchtturm.

 Day One, undoubtedly the best journalling application for Mac and iOS. Buy it and you will keep up your New Year
Day One, undoubtedly the best journalling application for Mac and iOS. Buy it and you will keep up your New Year’s resolution to start a diary

That brings us to the more traditional form of journalling, the Samuel Pepys variety. At this time of the year I always used to resolve to start a daily journal. Countless times I bought an attractive one-year or five-year diary and started to chronicle my rather unexciting doings. I seldom got beyond January 31st and never managed to carry it on for a full year. What I didn’t fully understand was that even boring daily doings become interesting five, ten or even fifty years later. Now what was I doing on 3 January 1987? I haven’t a clue because I didn’t keep a diary.

It was the computer that changed all that. I had tried several journalling applications for Mac or iOS, including Momo Note and Mac Journal, but I was never able to keep up the flow. Vast gulfs would open up between entries and all my good intentions would eventually come to nought.

Then along came Day One, the premier journalling app for Mac and iOS. I started nearly six years ago and have kept it up daily since then, occasionally adding photographs and specific tagged information such as medical notes and references to Macfilos. I’ve also gone back to add significant dates from my past, including such highlights as my visit to Berlin on the day the Wall came down, my first job, my first day as a journalist and so on.

How I wish I had had Day One to work with in my youth; how interesting it would have been to go back and re-experience my life decades ago. If you are reading this and are in your twenties or thirties, then grab a copy of Day One and keep on writing for the rest of your life. When you are older you will realise the wisdom in this advice.

Journal success at last

 After over a quarter of a century of neglect, my handwriting is again improving — but I have a long way to go. It is still relatively untidy and lacks the fluency it once displayed. Written with the Kaweco Sport 1.1mm italic nib and using a Leuchtturm notebook
After over a quarter of a century of neglect, my handwriting is again improving — but I have a long way to go. It is still relatively untidy and lacks the fluency it once displayed. Written with the Kaweco Sport 1.1mm italic nib and using a Leuchtturm notebook

But, at least, I have now started. Better late than never. Every day when I open Day One I am faced with a list of what I did on the particular day over the past six years. It’s fascinating to read all the details that have been largely forgotten; more especially, the entries put time into perspective. Was that really five years ago? It normally seems like only yesterday.

Keeping up to date with Day One is easy. I can add to it wherever I am, on whatever device I have in front of me. But in recent months I’ve taken to entering the daily doings beforehand in a Leuchtturm notebook, using one of my favourite pens. It certainly isn’t necessary, it’s more of an indulgence, but it is a tremendous help with my writing project — improving my handwriting skills.

Every few days I now transcribe the written notes into Day One. Pre-drafting in a notebook is totally unnecessary and a wonderful exercise in duplication of effort. But it works for me and I have settled into a routine. Strangely, the Leuchtturm is turning into the written diary that I always aspired to but never managed to maintain.

If I could go back a few decades I would do things differently. But now, armed with the traditional writing implements on the one hand and the latest computerised technology on the other, I am at long last managing to keep a diary. It’s something that has eluded me most of my life. It has taken a brilliantly constructed computerised journal application and a return to notebooks and pens to change all that.

If you would like all the details and instructions on bullet journalling read this article in Popular Science.


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  1. A few years ago I went through a difficult period of my life. When I came out, I realized there were things that had pretty much vanished from my memory. It was as if I had not done them. The thought of it frightened me, and for the first time in my life I started taking notes of what I did everyday. These notes have been sometimes useful, not because I keep forgetting things, but because I tend to misplace them in time (perhaps all of us do). I did it regularly for some time, then progressively got lazy and only do it once and then – I know I am going to regret it later.
    Although I am sixty, I have been typing on computers for at least twenty years. I have totally lost my handwriting skills. I also started buying notebooks and fountain pens, and in the beginning I could not read my own handwriting. But the fact that a notebook can be lost or damaged worried me, and typing what I had written seemed an absurd duplication. I now use a nice ring binder, and scan the pages as soon as they are filled. A perfect system? No. For once, I cannot do searches by words. And I doubt any OCR program will ever recognize my calligraphy. But it combines the best of both worlds, up to a point.

    • Luis, You make a good point about the security aspect. Committing everything to one notebook places quite a burden and losing it would be a total disaster. In the past there was no way of scanning pages of a notebook other than by photography, which was unwieldy and expensive. Now we have smartphones and other devices to scan. But, as you say, you have no means of electronic search. I intend to do another piece on this security aspect in the future.

    • Ian

      I thoroughly agree. I’ve had problems with leaking Montblancs in the past and, although I have been told they can be adjusted, the simple fact is that Lamy pens just work and give no trouble, need no adjustment.

      If you like Lamy you should buy a Kaweco — exactly the same writing experience but in an unusual pocketable design.

  2. I always enjoyed Osmiroid your country, now showing grand daughter w nibs and holders dip and write, they enjoy, myself my hands get tight and hurt must b arthirits some kind, but my grandmother had good cure get box golden raisins dump in glass cover in gin eat ten a day and replenish as needed(both) and it actually does help movement in hands.

  3. Entertaining article as always, Mike. I too share your affinity for fountain pens and of course cameras. I am partial to Pelikans, but recently inked up a Mont Blanc 149 I had not used in years. I purchased it over 40 years ago while in college. I was then having a problem with gripping ball point pens to the point of pain, especially with the copious notes I was taking in class at the time. The 149 solved all of that with its massive circumference. Made taking notes effortless. It is quite an intimidating piece of kit.
    I must try the Kawecos. Their Sport style sounds very much like the "long-short" style popular in Japan. Short when in the pocket, and long when posted up. It was my understanding that these were popular as Japanese men have a short stature and small hands and this style suited them. They are most always come with fine point nibs and this works for a very precise style of writing but can be a bit scratchy to some. My main criticism is they are cartridge only or you can use a converter. I do like the piston refill of the Mont Blanc and Pelikan best of all.
    Collecting pens can become yet another obsession, so I won’t tell how many I have!

    • The problem of gripping a pen is a real one for many people, me included. Sometimes I found the grip was tightening as I wrote until it became painful. I now find that with more daily practice I can loosen my grip — but not entirely as is evident from my writing in the example. It is still rather jerky, a fault of too firm a grip. I agree with you that a fatter pen helps. I find the Lamy’s indented grip really quite pleasant and comfortable and it helps avoid too firm a grip.

      I actually prefer cartridges, especially when travelling. A normal fountain pen invariably leaks on a plane but I have no trouble with cartridge pens, perhaps because the cartridge is too solid to be as easily depressed by the pressure. I also like cartridges because it’s easy to carry a spare for when on the road.

  4. Another point about fountain pens that just occurred to me is that I usually write my first rough drafts of Viewfinder articles and my editor’s page with a fountain pen. I also do my initial notes as bullet points as what to include in an article or column. If memory serves, I believe this was called "outlining" back in the day. But then, I am dating myself. I just think better this way, rather than hammering away on the computer keyboard right from the start. It is a more relaxed way of doing things, and then there is the ritual of making sure your pen is clean and inked, then sitting down with a decent blank paper to write on. I do not miss the days of the typewriter, although I did think my IBM Correcting Selectric was God’s gift to the world back in the 70’s. Fountain pens and handwriting is where its at for me.

  5. I, too, am an avid Day One user. And use notebooks and fountain pens. I have a couple of Leuchtturms, but I’ve switched to senseBooks for work. My main fountain pen is by Caran d’Ache (well, duh, being Swiss and whatnot), backups by Pelikan as they are cheap and sturdy (often used for elementary school writing classes around here).

    I’ve heard of bullet journalling before, and just rechecked the system. Hence, thanks for this posting. I realised my approach has been similar for the past couple of years (decades?), so I feel confident enough to say this actually works. Personally, I use a combination of a table of contents and index. Whenever I open a fresh notebook, I reserve the first five and the last three pages for both. Numbered pages is a must, naturally; but should one feel inclined to stick with e.g. Moleskine, the initial numbering of the pages can be turned into a ritual. Personally, I prefer Leuchtturm, Conceptum or, as mentioned above, senseBook’s already numbered pages. But whatever rocks one’s boat.

    (Sorry about the senseBook repeats, but I’m still in that honeymoon phase where everything is either perfect or a cute idiosyncracy not yet annoying.)

    • HI Sascha,

      Thanks for the information on senseBook which has so far escaped my notice. Obviously I will have to try one when I can find where they are sold. I’m glad you’ve had success with the bullet journalling system and it’s good to know that it works.

  6. Fountain pen addendum:

    I switched from ballpoint to fountain pens due to a medical condition. I have to hand in digital copy nowadays, naturally, but when taking e.g. an interview, pen and paper is handier. I had tried gel pens in the past, but they didn’t work for me – perhaps too similar to ballpoint? No idea; I’m glad we can still get nice fountain pens in our digital age.


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