Without a doubt the best accounts package for the Mac is Mondeydance. It's not the prettiest, but it is rock solid and does everything you could reasonably expect of an accounts package. The joy of it is that you can make it as simple or as complicated as you like and it is suitable for beginners right through to professional book-keepers. Unlike many personal accounts packages, the "categories" - to show income and expenditure under various headings - are not simply tags but fully-functioning accounts which allow proper journalling to keep even your accountant happy. Yet the beginner never sees this and doesn't need to know about it.
Moneydance will track all your bank accounts, credit cards, loans, mortgages, investments, assets and liabilities.
Now, for the first time, we have an iPhone app (it also works on the iPad, of course) which syncs with the desktop program. Up to now I've been entering raw data into Pocket Money on the iPhone - that is also a wonderful stand-alone app if that's what you need - but now have just one home for all my entries. For a V1 release, the Moneydance iPhone app (it's free, by the way) is outstanding. It's not intended as a full accounts package as, for instance, Pocket Money, but as an adjunct to the desktop package it is just right.
One of the big advantages of the desktop version of Moneydance is that there are versions for most platforms, including Mac, Windows and Linux. The data file is universal so you can save your data on a Mac and then open it on a Windows machine. I store my data file on Dropbox so the latest version is available wherever I'm working. A couple of years ago I had cause to thank Moneydance for this universality. My MacBook gave up the ghost while I was away from home. I desperately needed to access my accounts data (which I had on a backup disk) so I borrowed a PC, downloaded the app from the Moneydance site and was able to open and work on my file with no problems.
I can thoroughly recommend Moneydance for the Mac. It costs about £30, plus local taxes.
I'm grateful to Engadget and Michael Gartenberg for reminding me that we've just passed the tenth anniversary of Windows Mobile. Microsoft introduced the new OS on 19 April 2000 in New York and set the scene for the PDA (personal digital assistant) for at least the next seven years, until the iPhone changed the world. Since then it's been a downward slippery path for WM, although Microsoft is now putting its efforts into Windows Phone 7 and early reports look promising.
I remember all this distinctly because I was front of the queue for one of the original Compaq iPAQs. It was a great device, I thought at the time, and the answer to my dreams of portable computing. It had a very nifty dock for the desk and it could be equipped with a variety of plastic sleeves--a bit like today's iPhone battery cases--that offered expansion facilities such as PCMCIA and Compact Flash cards.
Later models of the iPAQ including phone capabilities and was wedded to one of these for a whole year. It wasn't the most wieldy of phones, of course, but it made a good stab at doing the sort of PIM and communications tasks we now take for granted in the iPhone. But I remember it mostly for a very expensive incident when I had stowed the phone in the pannier of my motorcycle for a 200-mile trip. For some unfathomable reason vibration caused the phone repeatedly to dial the last number called. This number, unfortunately, was on the other side of Europe and I subsequently received an eye-watering phone bill. They say we live and learn....
I was loyal to Windows Mobile until two years ago when I finally gave in to pressure from the iPhone. Later PDA/phones such as the Treo 750 were a great improvement on the earlier devices, had a good keyboard and were pretty svelte. But synchronisation, particularly with Mac, was never super smooth.
The original Windows Mobile and the iPAQ, HP Jornado and Casio, represented a huge step forward in 2000. For the first time it was possible to have your office in your pocket. Now we have the whole world in our pocket.
by Paul W. Evans
Thirty years ago today MacOldie Corporation acquired its very first computer. The Tandy (Radio Shack) TRS80 had 8KB of RAM and a cassette input device. Hopes were cherished that this rather neat little box would handle all the MacOldie Corp. accounts, compose and print letters and reports and even make the tea.
Such hopes were very soon dashed, not surprisingly with 20:20 hindsight, and the little computer proved utterly useless for business purposes, although it was well regarded by the hobbyist and still has a strong following. It languished in the cupboard and an electronic single-line display typewriter was purchased from Olivetti. This had a fiendlishly difficult method of viewing and correcting documents and proved to be short lived.
I'm an inveterate list maker and I am never happy until I have all my tasks filed away and categorised. As I get older I realise I begin to rely more and more on my reminders and task lists. For new Mac users there's an easy and simple way of keeping track of your tasks built right into iCal. These tasks can be synchronised between computers (for instance by MobileMe) and you can view the lists in Mail. Also, working in Mail, you can create Smart Folders to provide views such as all tasks in a particular calendar or all tasks due today.
If you are a bit more ambitious I would recomment Filemaker Pro's Bento as a way of adding to the rather basic task management capabilities of iCal. The beauty of Bento (apart from the fact that it is a powerful and easy-to-use database in its own right; it's the database for the rest of us) is that it works directly on your iCal tasks data without any need for synchronisation. You can even add fields to your iCal tasks for greater analysis and reporting capabilities. Yet these fields remain in Bento and are not added to the simple items in iCal. Whenever you open Bento they are there.
Bento allows for Smart Groups but with greater customisation of parameters. All in all, it provides a great enhancement and adds great power to the standard iCal offering. I also use Bento for customised databases which are easy to set up--such as an exercise log, a list of books, a packing list. It's really easy to use.
The major drawback of Bento is that there is no iPhone version available. And that's where OmniFocus comes in. It's a very powerful task management system based on the GTD principles of David Allen. GTD is a fascinating concept and needs an item of its own, so watch out for Chapter 2.